INTERNATIONAL SOCIETY DAUGHTERS OF UTAH PIONEERS  (ISDUP)

WEB PUBLISHING GUIDELINES

The International Society Daughters of Utah Pioneers (ISDUP) website’s primary purpose is to communicate effectively with its members and the world in general.  The website provides information to the ISDUP members and the world about curriculum, instruction, school-authorized activities and other general information. These procedures will apply to all web pages supported on the ISDUP server.  ISDUP board members are expected to abide by the highest standards of quality and responsibility.

Benefits of Web Publishing

1. It's fast. Information is accessible as soon as material is published on the website.
2. Save paper, save a tree. No more copying: publish once to the website and its accessible and printable.
3. Updating is simple. When information changes, its update once. The information is available the next time the website is browsed.
4. Full color at no additional cost. The website can include examples, samples, illustrations, photographs -- even multimedia -- to make a point more effectively.
5. Saves money. Publish once to the website is considerably cheaper than printing, binding, distributing, mailing, and managing updates.
6. It's searchable. All text on the website is accessible through the search function.
7. Archives. Electronic copies of old information can be stored.

Process to Publish to the Website

1. ISDUP board members must submit new m aterial must be reviewed and approved by the International president before it's published on the website. 
   
2. The new material and/or modifications must be submitted as a paper copy.  Electronic files aren't acceptable.
   
3. The approved paper copy will be initialed by the International president who'll give the approved copy to the webmaster. 
   
4. The webmaster will accept new material and/or modifications information only from the International president.
5. Submitter of new material and/or modifications must use well-edited text, including correct grammar and spelling.
6. Copyrighted material can't be used on the International Society Daughters of Utah Pioneers website without express, written permission of the copyright-holder.  The permission letter and the material is given to the webmaster.
7. Webpages will be tested  in multiple browsers to ensure they look as intended.
8. The webmaster will watch for broken links or missing graphics.
9. Observe fair use procedures, as well as all applicable copyright laws.
10. Use factually correct information.

Appropriate Website Content

1. All material, textual and graphic, will be either original, in the public domain, or posted with the express written permission of its rightful owner.
2. Links will not be made to sites that are commercial in nature, nor will information on the website promote or advertise any commercial services or political agenda.
3. Links to sites outside the website are only allowed to sites that comply with the ISDUP policy.

1. By default, limited information about ISDUP  members is permitted for publication on the website. Information should be limited to the following items (and of a professional nature):
   
   • Name
   • Official ISDUP email address
   • Current assignment
2. Images of staff members should only be used with the staff member’s permission.  This permission must be acquired before the photo is published on the web page.
3. It must be understood that personal information is defined as any data that violates an ISDUP member’s right to privacy, or that may endanger their safety. Personal information is considered to be such information such as home address and phone number, neighborhood, personal email addresses, information regarding relatives, etc.
4. Staff and official ISDUP email system addresses are not to be considered private and are not specifically protected by this definition and  may be published as needed without prior consent.
5. Because of offensive language and abusives the following won't be a part of the official ISDUP web site:

• blog
• guest book
• chat room

1. Each page will be designed with the audience and goal in mind. 
2. Basic page format will be used, e.g. use the same background, locate navigation tools in the same place on the page, have consistent link appearance, and have consistent font size and type.
3. The website will not be used as a forum for political or personal philosophy. 
4. The website will not contain a link to the personal webpages of any ISDUP board member.
5. All content shall conform to ISDUP Policies, established procedures and copyright laws; and shall not violate state, federal or local laws. 
6. The ISDUP retains all proprietary rights to the website and pages hosted on its server, without written authorization to the contrary. 
7. Links to potentially offensive materials are not permitted.
8. The website will comply, as much as possible, with the W3C’s Web Content Accessibility Guidelines (WCAG) and Plan It. Design It. Build It. Put Your Web Site to Work
   
9. Source  citations  will be given when appropriate.

Keep the Website Current  

1. Pages should be checked regularly to ensure that links are working and meet ISDUP standards. All internal and external links will be checked work properly. 
2. Remove expired date-related items. 
3. Maintain and update files by removing unneeded or outdated files.   

Grammar and Spelling  

1. All pages should be grammatically correct.
2. All words should be spelled correctly - webpages should be spell checked.  
3. Acronyms will not be used unless associated with phrase they represent, ie, ISDUP (International Society Daughters of Utah Pioneers). 
   

Navigation  

1. All pages should include a link back to the website home page 
2. Website will not contain a link to the personal web pages or home email address of any member,
3. Links to potentially offensive materials are not permitted.    

Backgrounds 

1. Background is a light colored parchment JPG and is used on each webpage allowing pages to reload quicker and the user to view pages with ease.
2. A background won't be used to convey information.
3. "Name" colors won't be used. For example, This is a tag not supported by all browsers. The hexadecimal number for colors will be used.  

Copyrights and Copyright Issues  

1. All website authors must follow all applicable and existing copyright laws pertaining to the use of text, images, graphics, sounds, and hyperlinks to other web sites/pages.
2. The International Society Daughters of Utah Pioneers retains proprietary rights to the website/pages hosted on its server.
3. As an educational, heritage, and cultural institution we should be aware of the need of conforming to all laws, regardless of how they may be perceived on the Internet.  A pamphlet "Copyright: What You Need To Know" will help us keep copyright laws.

Naming Structure  

1. Use all lower-case letters for names of documents and graphics. 
2. Do NOT use any spaces or other symbols in naming HTML documents or graphics.   

Graphics and Media

The following guidelines are required in regards to graphics and photographic images used on the website:

1. Images should be less than 50k. 
2. Images need to be in GIF or JPEG  (JPG) format. 
3. Images should be displayed with width and height set. Large images should be avoided.
4. GIF format will be used for drawings and line art. 
5. Copyrighted images and graphics will not be used without express, written permission from the owner.

1. Make page titles specific with regards to each page’s content when applicable.
2. Create a top-level home page that is short, includes the purpose of the web page, and links to additional pages. Additional web pages should provide detailed information and contain links to the appropriate web site home page.
3. Test all of the links, scripts, and components in the page(s) to make sure that they have the desired performance in various browsers.
4. Identify the audience to be served by the web page.
5. Investigate what already exists before beginning the design of a page.
6. Plan fonts and graphics with the audience in mind.
7. Maintain uniformity for ease of reading and site navigation.
8. Clarify the organization of the web site’s information (site map).
9. Use graphics, video, and audio that serve an appropriate purpose.
10. Update web pages on a regular basis and date time-critical information.
11. Use backgrounds that allow for easy viewing of the material presented.
12. Navigational Links - It is suggested that each page contain clear links to the sponsoring site's home page and/or higher-level pages. There should always be navigational clues to help users find their way around (a "back" button is not always adequate).
13. Rights and Use Information - Each page and/or website will contain ISDUP's Rights and Use Information.
14. Privacy Policy - Each page and/or website will contain ISDUP's Privacy Policy.
15. Contact Information - Out of courtesy to Internet users, each page shall contain contact information for the content sponsor.
16. Copyright Notice - Each page shall contain a copyright notice which reserves the ISDUP's rights.

Spelling

• advisor, not adviser
• catalog, not catalogue
• Computer terms: database, data file, debug, hard copy, hard drive, input
• Curriculum (singular); curricula (plural)
• Log on or log in when used as a verb; log-in or log-on when used as a subject or noun
• email, not e-mail
• home page, not homepage
• Internet (capitalized)
• intranet (not capitalized )
• in-depth, in-service when used as an adjective before the noun
• multicultural or multi-cultural, not multi cultural
• multimedia, not multi-media 
• nonprofit, not non-profit
• online, not on-line
• password (not capitalized)
• percent, not per cent; spell out percent instead of using the % symbol in text; use the symbol for charts and tables.
• theater is preferred over theatre
• username (not capitalized)
• the Web or web
• web page, not webpage
• website, not web site
• World Wide Web or WWW